Workwear and uniforms supplier
POs out of email, POs into a system.
Outcome
200 POs/quarter · zero manual re-keying
The situation
School districts. Athletic programs. Corporate uniform programs. Each one sent POs as PDF attachments in 12 different formats. The intake team spent four hours per day re-keying line items into the production system. Errors at the line-item level cost real money — wrong sizes, wrong quantities, wrong colors.
What we did
- Wired Atlas’s PDF parsing to the company’s shared inbox
- Built customer-specific extraction rules for the top 12 PO formats
- Set up a review queue where the intake team verifies extraction before pushing to production
- Connected the verified POs to the existing production scheduling system via API
The intake team became reviewers instead of typists. Same headcount, four times the throughput.
The outcome
Manual re-keying went to zero on the top 12 formats, which represented 87% of inbound volume. Line-item error rate dropped from approximately 4% to under 0.5% on extracted POs. The intake team scaled from handling 50 POs per quarter to handling 200+ without adding headcount.
Composite story from early-access conversations. Real customer name and full attribution coming as launches go public.